(i) |
The particulars of its organization, vision, functions and duties;
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High Commission of India is headed by High Commissioner assisted by Second Secretary, and other officials.
The vision and objective of the this diplomatic mission is to strengthen the bilateral relations between India and Malawi and also look after the consular interest of the diaspora and Indian nationals living in Malawi.
The functions of the High Commission, inter alia, include political, and economic, and technical cooperation, Development Partnership Administration, trade and investment promotion, cultural interaction, press and media liaison, etc., with the Government of Malawi. To enhance linkages with NRIs/PIOs as well local and international communities in Malawi, apart from rendering consular services to Malawian, Indian and third country nationals. To implement schemes and policies of Government of India with regard to above and promote and publicize.
Organisation Chart
High Commissioner- JS- (1)
Second Secretary - (1)
Attaches/SO- (1)
PPS/PS/PA- (2)
ASO - (2)
Security Assistant - (2)
There are 13 local Staff including 1 Marketing Assistant, 8 Clerks, 1 Chauffeur, 2 Messenger and 1 Gardner.
High Commission of India functions within the purview of business allocated to the Ministry of External Affairs under the Government of India’s Allocation of Business Rules and Transaction of Business Rules. This mission started functioning in April 2012.
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(ii)
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The powers and duties of its officers and employees;
Duties and exercise of power by other employees
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General Administrative powers are derived from IFS (PLCA) Rules, as amended from time to time.
Financial powers of the Officers of the High Commission of India have been detailed in the Delegated Financial powers of the Government of India’s Representatives Abroad.
Other powers are derived from the Passport Act of India, Consular & Visa Manuals.
Powers and duties of other employees of the Mission are derived from the delegation of power to other officers by Head of Office (the High Commissioner). The powers and duties are exercised by officers as delegated by High Commissioner.
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(iii)
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The procedure followed in the decision making process, including channels of supervision and accountability;
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High Commissioner is the final decision making authority in the Mission. All decisions are taken under the instruction and supervision of the High Commissioner and on the basis of rules and regulations of the Ministry of External Affairs & Government of India.
Consular issues are handled in timely manner and as per the stipulated timeframe.
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(iv)
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Services provided by the High Commission
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High Commission provides consular services like passport, visa, OCI, attestation of documents, etc. The services can be applied online / in person at the High Commission. The services are provided as per the stipulated timeframe. In case of any grievances, the same are resolved by senior officers in the Mission,
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(v)
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The norms set by it for the discharge of its functions;
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Norms are set and followed under the instruction and supervision of the High Commissioner.
The time limits set for achieving the targets are fully complied with.
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(vi)
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The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;
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IFS (PLCA) rules and annexures
Delegated Financial Powers of Government of India’s Representatives abroad Rules
Passport Act, Consular Manual and Visa Manual
Manuals on Office Procedures
Other Central Government Rules and manuals published by Central Government.
Transfer policy of officers as per Ministry’s guidelines.
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(vii)
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A statement of the categories of documents that are held by it or under its control;
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Classified documents/Unclassified documents/files pertaining to political, commercial, administration, accounts, consular, ITEC/IAFS training, ICCR Scholarship matters and GoI projects in Malawi.
Passport and consular services application forms.
These documents are held in the custody of the concerned desk officers.
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(viii)
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The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;
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High Commission of India functions within the norms of India’s foreign policy formulated by the Ministry of External Affairs. Policy is implemented by the High Commission under the guidance and supervision of the High Commissioner.
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(ix)
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A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;
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High Commission of India interacts regularly with representatives of Indian Diaspora, Indian & Malawian business community, civil society, academic community, Malawi Government officers and others including International organizations.
No Committees, Councils, Boards have been set up by the High Commission.
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(x)
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A directory of its officers /employees (Organization Chart) with allocation of duties;
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May be seen at Annexure I and Annexure II
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(xi)
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The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;
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As per 7th Pay Commission Matrix
High Commissioner - XIV
Second Secretary/PPS – XI
Attaches/PS - X
ASO / PA – VII
The payments of salary and compensation is as per GoI norms.
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(xii)
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The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;
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Approved B.E. (In. Rs.)
2019-20 – 68,390,000/-
2020-21 - 72,818,000 /-
2021-22 - 92,137,000/-
2022-23 - 82,002,000/-
2023- 24 - 96,400,000/-
2024-25 - 114,302,000/- (Annexure III)
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(xiii)
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The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;
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High Commission of India does not have any subsidy programmes.
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(xiv)
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Particulars of recipients of concessions, permits or authorizations granted by it;
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No concessions/permits are granted by High Commission of India.
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(xv)
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Details in respect of the information, available to or held by it, reduced in an electronic form;
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The High Commission of India’s website has the required information. High Commission of India also makes available to interested individuals various CD’s and DVD’s containing information on India, its people and culture.
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(xvi)
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The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;
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The Information Office is open for all for information of India during office hours. Library at the High Commission is open to the public during office hours.
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(xvii)
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Information on RTI including training of public authority
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The officials in the Mission are advised to go through the RTI Act to get the required knowledge. High Commissioner holds interactive sessions with officials on RTI from time to time.
For information of all, a copy of RTI Act is published on Mission’s website.
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(xviii)
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The names, designations and other particulars of the Public Information Officers;
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Nodal Officer - From 14.02.2024
Shri Sandeep Kumar
Second Secretary
High Commission of India, Lilongwe
E-mail: hoc[dot]malawi[at]mea[dot]gov[dot]in
Tel: + 265-111-750014
Chief Public Information Officer (CPIO) – From 13.05.2021
Shri Arun Prakash
Attache
High Commission of India, Lilongwe
E-mail: pol[dot]malawi[at]mea[dot]gov[dot]in
Tel: + 265-111-755348
Appellate Authority – From 14.02.2024
Shri Sandeep Kumar
Second Secretary
High Commission of India, Lilongwe
E-Mail: hoc[dot]malawi[at]mea[dot]gov[dot]in
Tel: +265-111-750014
Contact Information
Address: Plot No. 55, Area 9
P.O. Box No. 1482, Lilongwe-3
Malawi
www.hcililongwe.gov.in
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(xix)
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Consultancy Committee of key stake holders for advice on suo-motu disclosure and Third Party Audit
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Shri Bhupendra Singh Nikhurpa
Under Secretary (RTI)
Ministry of External Affairs
Foreign Service Institute, Ministry of External Affairs
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(xx)
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Details of earlier CPIO & FAA
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Chief Public Information Officer (CPIO) -
Oct 2015 to Jan 2019 – Shri Anil Kumar
Feb 2019 to July 2020 – Shri G. Ravichandran
July 2020 to May 2021- Shri S.P. Vasan, Attache
Appellate Authority –
Jan 2015 to Jun 2016- Shri Vanlalhuma, High Commissioner
Aug 2016 to Jan 2019- Shri Suresh Kumar Menon, High Commissioner
July 2019 to Feb 2021- Shri Anurag Bhushan, High Commissioner
March 2021 to May 2021- Shri S. Gopalakrishnan, High Commissioner
May 2021 to Sept 2023 - Shri Harjeet Singh, Second Secretary
October 2023 to February 2024 - Shri S. Madheswaran, Second Secretary
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(xxi)
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Such other information as may be prescribed and thereafter update these publications every year;
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The website of High Commission of India, Malawi has information which is updated on a regular basis as per the directions/instructions of GOI and is in compliant with Ministry of External Affairs, GOI.
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